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Tennis Tournament FAQ

Comprehensive FAQ template for tennis tournament organization

šŸŽÆ
Registration & Entry
3

Register online at tournamentdesk.com/[event-code] before [deadline-date] - registration fee is $45 singles, $35 doubles per player.

Registration Steps:

  1. Create/login to player account
  2. Select your events (Singles/Doubles)
  3. Complete payment

Important Deadlines:

  • Regular Entry: [Date] (2 weeks before)
  • Late Entry: [Date] (if spots available)

Note: Your spot is only secured after payment is received.

We offer Open, Age Group (35+/45+/55+), and Skill Level divisions (NTRP 2.5-4.5+) for both singles and doubles.

Detailed Categories: šŸ† Open Division

  • Men's Singles & Doubles
  • Women's Singles & Doubles
  • Mixed Doubles

šŸŽ¾ Age Groups

  • Over 35
  • Over 45
  • Over 55

šŸŒŸ Skill Levels

  • Advanced (NTRP 4.5+)
  • Intermediate (NTRP 3.5-4.0)
  • Recreational (NTRP 2.5-3.0)

Full refund available for withdrawals before [entry-deadline], 50% refund up to 7 days before event, no refund after.

Refund Details: āœ… Full Refund Conditions

  • Withdrawal before entry deadline
  • Tournament cancellation
  • Medical (with documentation)

āš ļø Partial Refund (50%)

  • Withdrawal up to 7 days before
  • Weather-related rescheduling

Submit all refund requests to [email protected]

šŸŽÆ
Tournament Rules
3

Singles matches are best of 3 sets with regular scoring, doubles use no-ad scoring with 10-point match tiebreak.

Complete Format Details:

  1. Singles Format
  • Best of 3 sets
  • Regular scoring
  • 7-point tiebreak at 6-all
  1. Doubles Format
  • Best of 2 sets, no-ad scoring
  • 10-point match tiebreak for third
  • 7-point tiebreak at 6-all
  1. Consolation Matches
  • 8-game pro sets
  • 7-point tiebreak at 8-all

Arrive 30 minutes before your scheduled match time and check in at the tournament desk with ID and proof of payment.

Check-in Process:

  1. Daily Requirements
  • Valid ID
  • Proof of payment
  • Signed waiver
  1. Timing Rules
  • 15-minute default time
  • 10-minute warmup period
  • Score reporting after match

Call tournament desk immediately if running late.

Clean tennis attire and non-marking shoes are mandatory - no jeans, cutoffs, or inappropriate graphics allowed.

Detailed Requirements: šŸŽ¾ Essential Equipment

  • Tennis racquet
  • Non-marking tennis shoes
  • Athletic apparel

šŸ‘• Dress Code Rules

  • No denim of any kind
  • No tank tops (men)
  • No fitness/running attire

šŸ’§ Recommended Items

  • Water bottle
  • Towel
  • Hat/sunscreen
šŸŽÆ
Venue & Facilities
3

Our facility features 12 hardcourts, 4 clay courts, and 6 indoor courts, all with lights for evening play.

Facility Amenities: šŸ¢ Main Facilities

  • Pro shop (stringing available)
  • Locker rooms with showers
  • Cafe/snack bar

šŸ…æļø Parking Information

  • Free main lot (200 spaces)
  • Overflow parking available
  • Handicap accessible spots

Clubhouse hours: 7am-9pm daily

On-site cafe serves breakfast, lunch, and snacks from 7am-7pm, with sports drinks and water stations throughout the venue.

Food Services: ā˜•ļø Cafe Menu

  • Breakfast: Bagels, fruit, coffee
  • Lunch: Sandwiches, salads, wraps
  • Snacks: Energy bars, fruits, chips

šŸ„¤ Beverages

  • Free water stations near courts
  • Sports drinks available
  • Coffee/tea service

Outside food allowed in designated areas

Tournament continues indoor during rain, extreme heat protocols in effect above 95Ā°F, text updates for all weather delays.

Weather Procedures: šŸŒ§ļø Rain Plan

  • Indoor court backup schedule
  • Text/email notifications
  • Match rescheduling process

šŸŒž Heat Rules

  • Additional breaks
  • Schedule adjustments
  • Hydration stations

Follow @TournamentName for real-time updates

šŸ’«
Spectators & Support
3

Admission is free for all spectators, with designated viewing areas around each court.

Spectator Guidelines: šŸ‘„ Viewing Rules

  • Stay behind court fences
  • No coaching during matches
  • Quiet during points

šŸ“ø Photography Policy

  • No flash photography
  • Video requires permission
  • Media passes available

Feature court schedules posted daily

Live scores and draws are available on our tournament app and website, with real-time match updates.

Tracking Options: šŸ“± Digital Updates

  • Tournament app (iOS/Android)
  • Live scoring website
  • Draw updates every 30 mins

šŸ“§ Notifications

  • Optional text alerts
  • Daily schedule emails
  • Social media updates

Download our app: [app-link]

A certified athletic trainer is on-site during all matches, with first aid stations at the tournament desk.

Medical Services: šŸ„ Available Support

  • Athletic trainer: 8am-6pm
  • First aid supplies
  • Ice/heat packs

šŸš‘ Emergency Response

  • EMT on call
  • Hospital 5 mins away
  • Emergency action plan posted

Medical clearance required at registration

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